If you are a freelancer or running a small business, invoicing is something you cannot avoid. Every project, service, or product needs a proper invoice. But creating invoices manually, tracking payments, calculating taxes, and sending reminders can easily eat up your productive hours. This is exactly where a free invoice generator becomes useful.
In this guide, I am sharing the 7 best free invoice generators in 2025 that work well for freelancers, solopreneurs, startups, and small businesses. All these tools are tested for ease of use, free plan value, and real-world practicality. The language is simple, the tools are reliable, and the focus is on saving time rather than learning complex software.
What Is an Invoice Generator App?
An invoice generator app is an online tool that helps you create professional invoices within minutes. Instead of designing invoices from scratch, you simply add client details, services, prices, and taxes. The software automatically calculates totals and generates a clean invoice you can send by email, WhatsApp, or download as a PDF.
Most modern invoice generator software also supports recurring invoices, payment reminders, expense tracking, and online payment links. For freelancers and small businesses, this means less paperwork and better cash flow management.
Best Free Invoice Generator 2025: Tools That Actually Work
Choosing the best free invoice generator depends on your work style. Some tools are ideal for GST compliance in India, while others are better for international clients or mobile-first users. Below are the most practical options for 2025.
Zoho Books – Best Free Invoice Generator for Advanced Accounting
Zoho Books is one of the strongest free invoice generators available in India. It is especially useful if you want invoicing along with basic accounting. The free plan allows up to 1,000 invoices per year and supports GST features like tax calculation and e-way bills.
The interface takes some time to understand, but once set up, it handles invoicing, reports, and payment reminders smoothly. For freelancers and small businesses that want a GST invoice generator with accounting support, Zoho Books is a reliable option.
Swipe – Best Invoice Generator for GST Compliance in India
Swipe is built specifically for Indian businesses. If your work involves GST invoices, TDS, or regular tax reporting, Swipe makes things easier. You can create unlimited invoices on the free plan and manage customers without restrictions.
The invoice design is simple, but the tax automation is accurate. Swipe also supports WhatsApp invoice sharing, which many small business owners prefer. For Indian SMEs and traders, Swipe works well as a free GST invoice generator.
Zoho Invoice – Best Free Invoice Generator for Freelancers
Zoho Invoice is a simpler version of Zoho Books. It is completely free and does not push you toward paid plans. You can send up to 500 invoices per year and add two users.
The interface is clean and beginner-friendly. It supports recurring invoices, expense tracking, and basic reports. If you are a freelancer or consultant who wants a simple invoice generator without accounting complexity, Zoho Invoice is a good choice.
Refrens – Best Invoice Generator for Quick Setup
Refrens is ideal if you want to start invoicing immediately. You can create your first invoice even before signing up. The setup is fast, and the tool supports GST, multi-currency invoices, and payment reminders.
The free plan is limited to 15 invoices per year, but for new freelancers or side projects, this is often enough. Refrens works well as a free invoice generator for beginners who want speed and simplicity.
Bookipi – Best Free Invoice Generator for Mobile Users
Bookipi is designed for people who manage work from their phone. The mobile app is smooth and easy to use. You can create invoices, collect signatures, and track payments directly from your smartphone.
The free plan allows only three invoices per month, but it includes features like recurring invoices and payment alerts. For freelancers who work on the go, Bookipi is a practical mobile invoice generator.
Hiveage – Best Invoice Generator with Time Tracking
Hiveage is useful for freelancers who charge hourly. Along with invoicing, it includes built-in time tracking and expense logging. You can convert tracked hours directly into invoices, which saves manual effort.
The free plan allows unlimited invoices but limits the number of clients. Hiveage supports online payments and multiple currencies. If you are a consultant or service provider, Hiveage offers a balanced invoicing experience.
Invoice Ninja – Best Free Invoice Generator for Payment Flexibility
Invoice Ninja supports many payment gateways, including Stripe and PayPal. It allows unlimited invoices on the free plan, though client limits apply.
The design feels basic, but the tool works well for beginners who want to understand invoicing workflows. If you handle international clients and need flexible payment options, Invoice Ninja can be considered.
Why Use a Free Invoice Generator Instead of Manual Invoicing?
Manual invoicing takes time and increases the chance of mistakes. Online invoice generators automate calculations, store client details, and help you send invoices faster. They also make your business look more professional.
Another important reason is record-keeping. Invoice generator software keeps all invoices stored safely in the cloud, making it easier to track payments and prepare financial reports later.
How These Invoice Generators Were Selected
All tools in this list were tested on real use cases. The focus was on free plan value, ease of use, tax support, and reliability. Tools that required unnecessary personal details or had complicated interfaces were avoided.
The goal was to recommend invoice generators that freelancers and small businesses can actually use without stress.
Final Thoughts on the Best Free Invoice Generator 2025
A good invoice generator saves time and helps you stay organized. In 2025, free invoice generators offer far more than basic billing. They support tax calculation, payment reminders, recurring invoices, and even time tracking.
If you want a complete solution with GST support, Zoho Books is a strong choice. For simplicity, Zoho Invoice works well. Swipe is suitable for Indian businesses focused on tax compliance, while Bookipi is great for mobile users.
The right invoice generator depends on your work style, client base, and future plans. Try one or two tools and see which fits your daily workflow best.
