If you run an independent business or work as a freelancer, you already know how difficult invoice management can be. Creating invoices on time, calculating taxes, tracking payments, and reminding clients again and again can take up a lot of your working hours. When you are busy delivering work, these small tasks slowly become a big headache.
This is where a free invoice generator app becomes useful. Instead of creating invoices manually in Word or Excel, these tools allow you to generate professional invoices in seconds. Most modern invoice generator software also helps with expense tracking, recurring billing, payment links, and automatic reminders. Everything stays organized in one dashboard, which saves time and reduces mistakes.
However, not every free invoice generator is reliable or practical. Some limit basic features, while others make the process unnecessarily complicated. After testing multiple tools myself, I have listed the 7 best free invoice generator apps for 2025 that are actually helpful for freelancers, startups, and small businesses.
What Is an Invoice Generator App and Why Do You Need One
An invoice generator app is an online or mobile-based tool that helps you create, customize, and send invoices digitally. These apps usually come with ready-made invoice templates where you just add client details, services, prices, and taxes. The app calculates totals automatically and generates a professional invoice.
Many free invoice generator apps also support recurring invoices, which is useful if you bill clients monthly. Some tools allow invoice conversion into quotations, delivery challans, or purchase orders. Payment reminders through email or SMS are another helpful feature that reduces follow-up work.
If you are still using manual invoicing, switching to invoice generator software can save time, reduce calculation errors, and help you maintain a more professional image.
Best Free Invoice Generator Apps in 2025 (Quick Overview)
When choosing the best free invoice generator app, ease of use, invoice limits, tax support, and automation features matter the most. Some tools are better for Indian GST compliance, while others are suitable for international clients and multiple payment gateways.
Below, I have explained each tool in detail so you can decide which invoice generator software fits your needs.
1. Zoho Books – Best Free Invoice Generator for Advanced Accounting
Zoho Books is one of the most powerful free invoice generator apps available for Indian users. It is especially useful for freelancers and small businesses that also want accounting features along with invoicing.
During setup, Zoho Books asks for business details like address and GST number. Once set up, invoice creation becomes smooth. The app supports GST, TDS, recurring invoices, payment reminders, and detailed financial reports.
The free plan allows up to 1,000 invoices per year and supports two users. While the learning curve is slightly higher, Zoho Books is a strong choice for anyone who wants a complete invoicing and accounting solution.
This invoice generator software is best suited for Indian SMEs, startups, and professionals who need GST compliance and structured financial tracking.
2. Swipe – Best Free Invoice Generator for GST Compliance in India
Swipe is designed mainly for Indian businesses and focuses heavily on GST and tax-related needs. It is trusted by a large number of Indian SMEs and works well for manufacturers, traders, and service providers.
Creating invoices in Swipe is simple. You add customer details, select products or services, and the app automatically calculates GST and totals. One useful feature is that tax sections are pre-configured, so you do not need to remember rates manually.
The free plan allows unlimited invoices, which is a big advantage. However, advanced features like GST filing and e-way bills are available only in paid plans. Still, for basic invoicing needs, Swipe works well as a free invoice generator app.
3. Zoho Invoice – Best Simple and Easy Invoice Generator
Zoho Invoice is different from Zoho Books and is meant purely for invoicing. It is completely free for Indian users and has a clean, beginner-friendly interface.
The app provides ready-to-use invoice templates and allows basic customization like logo and color changes. Invoice creation is fast, and recurring billing is supported. You can also track payments and generate basic reports.
Zoho Invoice does not support automatic TDS calculation, and advanced accounting features are missing. Still, if you want a simple free invoice generator without monthly charges, this tool is a good option for freelancers and small businesses.
4. Refrens – Best Free Invoice Generator for Quick Setup
Refrens is ideal if you want to start invoicing immediately without a long setup process. You can begin creating invoices without signing up, which makes it very convenient for first-time users.
The interface is simple, and invoice generation takes only a few steps. Refrens supports GST, HSN codes, multi-currency invoices, and automated payment reminders. It also allows invoice conversion into purchase orders.
The free plan is limited to 15 invoices per year, which may not be enough for growing businesses. However, for new freelancers or side projects, Refrens works well as a quick invoice generator app.
5. Bookipi – Best Invoice Generator App for Mobile Users
Bookipi is a mobile-first invoice generator app designed for users who prefer working from their phones. The app has a clean design and is easy to use even for beginners.
Invoice creation is fast, and the app supports taxes, recurring invoices, and payment reminders. One useful mobile feature is instant notifications when clients view or pay invoices. Bookipi also supports e-signatures and real-time sync between mobile and web.
The free plan allows only three invoices per month, which is a limitation. Still, for mobile-based freelancers and field service providers, Bookipi is a convenient free invoice generator option.
6. Hiveage – Best Invoice Generator for Time Tracking
Hiveage is a cloud-based invoice generator software that is especially useful for professionals who charge clients hourly. Along with invoicing, it offers built-in time tracking and expense logging.
You can track work hours, assign hourly rates, and convert tracked time directly into invoices. Hiveage also supports multiple payment gateways like PayPal and Stripe.
The free plan allows unlimited invoices but limits the number of clients. There is no mobile app, which might be a drawback for some users. Overall, Hiveage is a good choice for consultants and service-based freelancers.
7. Invoice Ninja – Best Free Invoice Generator for Payment Options
Invoice Ninja is suitable for beginners who want flexibility in payment collection. It supports multiple payment gateways and allows recurring invoices even in the free plan.
Invoice creation is straightforward, but tax setup requires manual configuration, which may feel confusing initially. The interface is basic and feels outdated compared to modern tools.
Still, Invoice Ninja works well as a free invoice generator for freelancers dealing with international clients and multiple payment methods.
Why You Should Use Invoice Generator Software Instead of Manual Invoicing
Using invoice generator software saves time, reduces calculation errors, and keeps your financial records organized. Automated invoices look professional and help you get paid faster. You no longer need to worry about missing details or incorrect totals.
Free invoice generator apps also reduce operational costs by eliminating paper, printing, and storage expenses. Most importantly, they help you focus on your actual work instead of administrative tasks.
Final Thoughts on the Best Free Invoice Generator Apps for 2025
Choosing the right invoice generator app depends on your work style and business needs. If you need GST compliance and accounting, Zoho Books or Swipe are strong options. For simple invoicing, Zoho Invoice and Refrens work well. Mobile users may prefer Bookipi, while service professionals can benefit from Hiveage. Invoice Ninja is suitable for beginners handling international payments.
No matter which tool you choose, switching to a free invoice generator in 2025 is a smart move that can save time and keep your invoicing process stress-free.
